Job Summary:
We are seeking a highly organised, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will act as a trusted partner, ensuring smooth day-to-day operations, efficient communication, and effective time management.
Key Responsibilities:
Executive Support
- Manage calendars, appointments, meetings, and travel arrangements for senior executives
- Act as the primary point of contact between executives and internal/external stakeholders
- Draft, review, and manage emails, reports, presentations, and correspondence
- Prepare meeting agendas, take minutes, and track follow-ups.
Administrative & Office Management
- Maintain confidential files, records, and documents
- Handle expense reports, invoices, and basic financial documentation
- Coordinate office operations and liaise with vendors and service providers
- Ensure compliance with internal policies and regulatory requirements
Coordination & Communication
- Assist in planning meetings, client interactions, and corporate events
- Follow up with departments to ensure timely execution of tasks and deadlines
- Support cross-functional coordination when required
Confidentiality & Compliance
- Handle sensitive financial and business information with utmost discretion
- Support compliance-related documentation and reporting as needed
Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Commerce, or a related field
- 2–5 years of experience as an Executive Assistant or similar role (financial services preferred)
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Exceptional organizational and time-management abilities
- High level of professionalism, integrity, and confidentiality
Preferred Skills
- Experience working in financial services, accounting, or consulting firms
- Familiarity with basic financial documents and compliance processes
- Ability to multitask and work under pressure in a fast-paced environment
- Proactive problem-solving mindset